If you are closing a bid, tender or RF(x) and the closing time is 2:00 PM, when is that? That’s easy, it’s when the clock says 2:00 PM, right? Not necessarily. Which clock, the one on the wall, the one on your phone, the watch on your wrist or the official national time clock? Any one of them could be correct but what matters is what you stated in your Instructions to Bidders.
There has been a lot of discussion around the idea of having bidders pay the cost of using eBidding systems, with some pretty strong opinions that the bidders will resist, boycott, complain, or just be unhappy.
We set out a number of years ago to modernize and streamline the methods used for the calling and submission of bids, tenders and RF(x)’s. We understood the pain points experienced by both the procurement professional receiving the submissions as well as the proponents. The traditional paper based process is no longer good enough and presents too many potential problems and costs for both parties.
There is a growing trend towards moving business practices online to gain efficiencies. One of the activities that is moving that way is the process of submitting a bid. It is important to make sure that moving your process online doesn’t leave gaps that can increase the risk of errors or omissions. To do that a complete bidding system that integrates all the related elements of the process is essential. What then, are the elements of a complete system?
Most bidders find themselves needing to stay well informed of the twists and turns of current bidding laws as new cases wind their way through the court systems changing the precedents and seemingly establishing new standards. The issues being litigated can be the very finest of points. I have personally been an expert witness on a bidding related question to answer the question of when is 2:00. One of the parties seemed to be arguing it was a period of time rather than an instant in time. You be the judge.
Topics: Bid event management
Like so many things it depends who you ask. For some it refers to the entire workflow from the moment a need is identified through to the final payment and warranty administration for a service or item. Others describe it as online sourcing and purchasing of items from a catalogue. Wikipedia says: “E-procurement (electronic procurement, sometimes also known as supplier exchange) is the business-to-business or business-to-consumer or business-to-government purchase and sale of supplies, work, and services through the Internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning.
Welcome to our Blog. We are very excited to introduce the Etegri cloud-based Bid Event Platform. Etegri is the culmination of years of experience and effort directed at developing a major advance in the way bid events are conducted. It is founded on the premise of ensuring fairly managed events utilizing the best possible process, and increasing efficiency and decreasing cost for all participants.
About Etegri Blog
Our blog will periodically post information related to procurement with a focus on sourcing and bid processes and issues. We look forward to your participation.