Etegri's sourcing software: accountability, transparency, fully compliant submissions

In Public Procurement, process matters. Whether you are looking for bids, proposals, qualifications, or information, the outcome depends in large part on the process you use. Why? Because a tight process ensures fairness, prevents protests and legal actions, delivers responses that are complete and correct, and reduces time and cost.

Take a look at how Etegri's platform-enforced process can benefit you.

Computer Enforced Rules Eliminate After-Event Claims

Manage More Bid Events with the Same Staff

Etegri reduces staff time to prepare, run and analyze a bid event by up to 60%. Where do the savings come from?

• Templates to create bid documents – a few clicks set up the event
• Any kind of request – RFQ, RFP, RFI, ITT, ITB, RF(x)
• Broadcast emails to contact vendors – a single “Send” reaches everyone
• Automated invitation rotation
• Downloaded bid documents and amendments – no envelope stuffing or shipping
• Automatic notifications for updates/amendments – no effort required, when you upload the new document, Etegri notifies everyone
• Responses received by the Etegri platform – no staff time needed to accept, time stamp, or write receipts
• Automated creation of a complete audit trail – no staff time needed to track and record activities
• Automatic response tabulation – all data is available the moment the event closes, no matter how complex the requirements

Easy Document Distribution

One of the biggest challenges in running a bid event is communicating with your vendors. From notifying them of the opportunity to ensuring that everyone gets amendments, to Q & A, to getting submissions in on time, communications is a huge issue.

Because Etegri is 100% in the cloud, these challenges disappear:

• All communications are electronic - no time delay, everyone gets messages at the same time, fully auditable
• Broadcast opportunities publically or invite privately
• Automatic opportunity posting on relevant websites
• New document/amendment notices sent automatically
• Online Q & A by opportunity
• Submission delivered with a click – no couriers, fighting traffic, parking or missing a deadline because of traffic
• Integrated faxing
• Built-in directory of Vendors and Contractors
• Online Countdown Clock – everyone’s on the same time
• Complete audit trail – monitor event progress plus a record of who saw/did what and when

Total Control

Have complete control over every facet of the bidding process, from where it is advertised and who is invited, to monitoring who has downloaded documents, who is working on a response or already submitted, and everything in between. You can setup and run any event exactly the way that best works for your organization.

Lower Costs for You and Your Vendors

From the costs of paper and mailing, to the time it takes to set up, run, and tabulate an event, to the cost of delivering a response, Etegri saves everyone time and money:

Want to see how much your organization can save?

Savings Calculator

Faster Analysis and Awarding

Since Etegri tabulates response results the moment an event closes, you save hours or days, and eliminate errors by not having to transcribe data from paper responses. You can output the results to a spreadsheet for easy manipulation, analysis and to generate the reports you need.

Streamline Complexity

Complex requirements make it cumbersome for vendors to pull their responses together and increase the time needed to prepare response documents. They also drive up the time and effort for your staff to tabulate and evaluate responses causing awards to drag out for weeks.

Etegri’s highly flexible forms with features like auto-fill and Cascading Forms simplify complex responses for vendors. And automatic response tabulation rolls up even the most complex results into easy-to-read, easy-to-use formats speeding analysis and awards for you.

Trusted by Agencies and Institutions

Over the past 15 years Etegri’s technology has been used as part of the process in hundreds of thousands of events to acquire tens of billions of dollars’ worth of goods, services and construction.

Sign Up for a Free Trial Today and Watch Etegri Improve Your Bid Events!